Terms of Payment - Regular Users

All bookings will be charged in time blocks of no less than 30 minutes, pro-rata to the applicable hourly rate.

Booked time includes time for setting up and clearing up.

User groups found to be over-running on a regular basis will be charged in 30 minute blocks (e.g. 10 minute over-run will be charged for 30 minutes).

Over-runs past 6.00 pm will be charged at the appropriate evening rate.

If a user group session is to be cancelled (e.g. during school holidays or half term), the booking secretary should be informed at least one month in advance, otherwise the session will be charged. In exceptional circumstances (e.g. illness) this rule may be waived.

The Booking Secretary will assume that all sessions, other than those cancelled at least one month in advance, have been taken up. Invoices will be issued on the 25th of the month. Prompt payment by the 10th of the following is expected otherwise any discounts offered for multiple bookings may be forfeited and in exceptional circumstances, the contract to use the Centre may be revoked.

Cheques should be made payable to The Langford Village Community Association. Receipts will be issued to the nominated representative of the user group.

Communications to regular user groups (e.g. invoices and notices) will normally be placed in an envelope on the table on the foyer to the Community Centre. General notices may be posted on the notice board. It is a User Group responsibility to ensure these are checked every time they use the Centre.

Communications to LVCA (e.g. payments) should be posted or delivered to the address as directed by the Booking Secretary.

It is the user group's responsibility to ensure the Booking Secretary is informed of all changes to user group contact details.

Apr 2004